英語でプロジェクトの進捗をどう報告しますか？B2中上級：締め切り、予算、会議を欠席した人へのフォローメール

役に立つプロジェクト報告は、今どの段階にあるか、何がリスクか、誰が何をいつまでにするかを伝えます。会議では議題を1つずつ扱い、聞いた内容を確認し、決定事項、担当者、確認日で締めくくります。その後、欠席した人に“soon”ではなく日付を入れた130〜160語のフォローメールを送ります。このテーマはB2（中上級）レベルで、英語でプロジェクトを運営したり進捗を報告したりする方に向いています。1日10分で十分です。

この記事が向いている人

英語で週次の進捗会議を進めるプロジェクトマネージャー、コーディネーター、チームリーダー。
上司、顧客、本社に進捗、遅れ、コストを電話や書面で報告する方。
会議を欠席したものの対応が必要な関係者に、フォローメールを書く方。
まだ早い場合：終わったことと保留中のことを伝えるのがまだ難しいなら、完了した作業、承認待ち、次の行動を分けるB1のプロジェクト報告から始めましょう。
簡単すぎる場合：進捗会議の運営や決定への反論にすでに慣れているなら、根拠と試験導入の範囲を示す製品提案のフォローメール（B2）や、承認プロセスの提案（C1）に進みましょう。

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単語カード

upfront planning

preparation completed before the main work begins

Upfront planning revealed that two depots needed stronger wireless coverage.

budget constraints

limits on how much money can be spent

Budget constraints ruled out replacing every sensor in the first phase.

an accurate forecast

a prediction that closely matches the eventual time, cost or demand

An accurate forecast included the extra week needed for calibration.

a realistic budget

a spending plan based on achievable prices and likely risks

A realistic budget included a reserve for additional network equipment.

go over budget

spend more than the agreed amount

The pilot went over budget when the team ordered three extra gateways.

miss the deadline

fail to complete work by the required date or time

The supplier missed the 29 April delivery deadline, so installation paused.

run into problems

encounter unexpected difficulties while work is in progress

The engineers ran into problems when concrete walls blocked the signal.

stay on track

continue according to the agreed plan or schedule

Daily installation checks helped the first four depots stay on track.

fall behind schedule

make less progress than the timetable requires

Training fell behind schedule because managers had not confirmed staff availability.

make the launch date

succeed in being ready by the planned day of release or operation

Loan equipment could help all six depots make the 31 May launch date.

会話

Maya Let’s start with hardware. Owen, how does your side of things look?

Owen Four depots are complete. The supplier missed the final-batch deadline on 29 April, but it has just sent tracking data showing delivery on 10 May.

Maya So what you’re saying is that the equipment is late, but we now have a confirmed arrival date?

Owen Exactly. We’ve also secured six approved loan gateways until 17 May, so installation can continue on Monday.

Maya Good. How far are we with training?

Owen The guide has been finished, but the sessions haven’t been booked yet. Three managers replied yesterday; the other three have not confirmed availability.

Maya How about holding two online sessions on 15 and 16 May and recording a short catch-up for absent staff?

Owen That’s worth a try. I’ll collect final numbers by noon tomorrow and send invitations by 3 p.m.

Maya What’s the current status of the budget?

Owen We spent eight thousand pounds of the risk reserve in February. Since then, we have stayed within the revised plan, and the loan equipment is free.

Maya Then our decision is to keep the 31 May launch, use the approved loan gateways and run two training sessions. Owen owns the training confirmations; I’ll review delivery tracking at noon tomorrow.

Owen Agreed. I’ll circulate the action note today and flag any change before our Friday checkpoint.

文の形

present result — present perfect

use have or has plus past participle when an earlier action matters now and no finished time is stated

The supplier has missed a delivery, so installation cannot continue today.

finished dated action — past simple

use the past form when the action belongs to a stated or understood finished past time

The supplier missed the 29 April deadline and called us the next morning.

unfinished period — present perfect

use the present perfect for progress inside a period that is still continuing

So far this week, we have installed forty-two sensors.

completed period — past simple

use the past simple when the speaker treats the period as finished

We installed eighteen sensors last week.

already, yet and just

already marks earlier-than-expected completion, yet asks about or denies expected completion, and just marks a very recent event

We’ve already tested the alarms, but we haven’t trained the night team yet; the trainer has just confirmed Friday.

When? — past simple

a question asking for a finished time normally uses did plus the base verb

When did the engineers complete the Millbrook pilot?

today and this week depend on viewpoint

use present perfect if the period is open; use past simple if the speaker treats it as effectively finished

At noon: We’ve fixed two faults today. At closing time: We fixed two faults today.

追加の練習

ColdChain rollout: read the evidence and brief a colleague

Maya and Owen review the timeline and budget for a sensor rollout.

Maya The ColdChain project will install temperature sensors in six food depots. The board approved a realistic budget of one hundred and eighty thousand pounds on 10 January, including a ten-thousand-pound risk reserve.

Owen The site survey finished on 14 January, and the Millbrook pilot ran from 3 to 21 February. It showed that the standard sensor was accurate, but thick walls required three extra network gateways.

Maya Those gateways cost eight thousand pounds, so the pilot hardware went over its original estimate. Since then, the team has installed equipment in four depots and has stayed within the total budget.

Owen We have now run into a delivery problem. The supplier missed its 29 April deadline for the final batch, and it has promised delivery on 10 May.

Maya The training guide is ready, but local managers haven’t booked the staff sessions yet. If we borrow six gateways and confirm training by Friday, all six depots can still make the 31 May launch date.

Owen So the installation is broadly on track, but delivery and training need named owners today. Our next update must show whether the recovery plan has worked.

Challenge the recovery decision

Maya and Owen run a project update meeting.

Maya I’ve reviewed the delay, and I think we should replace the supplier today.

Owen I take your point, but is that the only way forward? The alternative supplier quoted a three-week calibration period when I called them on Monday.

Maya Our current supplier has already missed one deadline. Are you confident it can recover?

Owen It sent a tracking record this morning, and the shipment has now left the factory. I’m not entirely convinced that switching would be faster.

Maya That’s fair. What about using the risk reserve to buy replacement gateways locally?

Owen Sorry, but I’m not sure I agree. We used eight thousand pounds of the reserve in February, and local units haven’t passed our security test yet.

Maya Then we’ll keep the supplier, borrow approved gateways for one week and review the tracking status tomorrow at noon.

Owen That gives us a reversible plan and protects the remaining reserve. I’ll confirm the loan equipment today.

Write the post-meeting update

Maya and Owen review the follow-up email beside a milestone board.

Subject: ColdChain rollout — decisions and actions from 6 May

Hello team,

We are still on track for the 31 May launch. Four depots have been completed, and the supplier has now confirmed that the final sensor batch will arrive on 10 May. It missed the original 29 April deadline, but six approved loan gateways will allow installation to continue on Monday.

Training is the main open risk. The guide is ready, but three depot managers haven’t confirmed staff numbers yet. Owen will collect final numbers by noon on 7 May and send invitations for online sessions on 15 and 16 May by 3 p.m. I will review the delivery tracking at noon on 7 May.

We have stayed within the revised budget since February. Please flag any change before the Friday checkpoint so that we can protect the launch date.

Regards,

Maya

この単元を学ぶ

どの方法で学びますか？

アカウントをお持ちですか？

無料アカウントで1つの単元をずっと開いておけます。

まず状況を聞き、聞いた内容を確認する

議題は1つずつ扱い、オープンな質問（“How far are we with training?”）をして、決める前に聞いた内容を自分の言葉で言い直します。この音声では、プロジェクトリーダーが6つの倉庫でのセンサー設置を確認しています。

聞いて答えましょう。本当の問題は何ですか？（機材は遅れていますが、到着日は確定しました。）

Maya Let’s start with hardware. Owen, how does your side of things look?

Owen Four depots are complete. The supplier missed the final-batch deadline on 29 April, but it has just sent tracking data showing delivery on 10 May.

Maya So what you’re saying is that the equipment is late, but we now have a confirmed arrival date?

締め切りと予算のコロケーション

プロジェクトの英語は、決まった動詞＋名詞の組み合わせで話します。「締め切りに間に合わない」は“miss the deadline”です。「予算オーバー」は“budget over”ではなく“go over budget”と言い、“pass the budget”とも言いません。書面では“exceed the budget”も使えます。原因と結果をセットで覚えましょう。

miss the deadline：締め切りに間に合わない “The supplier missed the 29 April delivery deadline, so installation paused.”
fall behind schedule：予定より遅れる “Training fell behind schedule because managers had not confirmed staff availability.”
stay on track：計画どおりに進む “Daily installation checks helped the first four depots stay on track.”
run into problems：予想外の問題にぶつかる “The engineers ran into problems when concrete walls blocked the signal.”
go over budget：予算を超える “The pilot went over budget when the team ordered three extra gateways.”

現在完了形か、過去形か

日本語の「〜た」は、終わった過去にも今の結果にも使えますが、英語では分けます。終わった時点（日付、“last week”、“in February”）を言うなら過去形、終わった時点を言わずに今の結果を伝えるなら現在完了形です。報告では両方が必要なこともよくあります：“We spent eight thousand pounds of the reserve in February. Since then, we have stayed within the revised plan.”

“The supplier has missed a delivery, so installation cannot continue today.”：今の結果
“So far this week, we have installed forty-two sensors.” / “We installed eighteen sensors last week.”：続いている期間と終わった期間

決定に丁寧に異議を唱える

反対しても議論を閉ざさないためには、各表現の後に根拠か、本当に答えを知りたい質問を続けます。話し合ってみましょう：プロジェクトが遅れそうなとき、顧客にはいつ伝えるべきでしょうか。

“I take your point, but is that the only way forward?”：おっしゃることはわかりますが、それが唯一の方法でしょうか。
“I’m not entirely convinced. Have we checked the security standard?”：まだ完全には納得できていません。
“Is that really the case? Four managers have already confirmed.”：本当にそうでしょうか。
“That’s not an ideal solution because it removes our reserve.”：理想的な解決策ではありません。
“Sorry, but I’m not sure I agree.”：申し訳ありませんが、賛成しかねます。

決定、担当者、確認日

決定を声に出して伝え、タスクごとに担当者1人と期限を決めて締めくくります。“Owns”は責任を割り当てる言葉、“flag”は早めに知らせるという意味で、“checkpoint”は進捗を確認する日です。

Owen Agreed. I’ll circulate the action note today and flag any change before our Friday checkpoint.

自分に合った方法でこの単元を学ぶ

会議を欠席した人へのフォローメール

その人に必要なのは議事録ではなく結果です。5つの要素で130〜160語を書き、“tomorrow”は日付に置き換えます。

現状：“We are still on track for the 31 May launch.”
根拠：“The supplier missed its 29 April deadline but has now confirmed delivery on 10 May.”
リスクと対応：“Training is the main open risk, so we will run two online sessions on 15 and 16 May.”
担当者：“Owen will collect final numbers by noon on 7 May; I will review delivery tracking then.”
確認日：“Please flag any change before Friday’s checkpoint.”

よくある間違い

報告があいまいになったり、不正確になったりする間違いです。

“We have missed the deadline on 29 April.” 日付があるなら“We missed …”です。
“When have you finished the pilot?” “When did you finish …?”と聞きます。
“We passed the budget.” “We went over budget.”と言います。
“We are behind the schedule.” 冠詞は不要です：“behind schedule”。
“It will be dealt with soon.” 名前と時間を入れましょう。

1日10分の練習

仕事の実際のプロジェクトを題材にしましょう。

3分：3文で報告します。日付のある過去形1つ、現在完了形の結果1つ、リスク1つ。
4分：前回の会議を欠席した人へのフォローメールを書きます。
3分：締めくくりのせりふを声に出して言い、決定と確認日の曜日を変えてみます。

次のステップ

次は、根拠と試験導入の限界を分けて書く製品提案のフォローメールです。

よくある質問

英語でプロジェクトの進捗報告メールはどう書けばよいですか？

全体の状況と重要な日付で始め、日付のある根拠、主なリスクと対応、タスクごとの担当者と期限、次の確認日を続けます。

プロジェクト報告では現在完了形と過去形のどちらを使いますか？

終わった時点があれば過去形です：“The supplier missed the deadline on 29 April.” 今の結果や続いている期間には現在完了形を使います：“We have stayed within budget since February.”

英語の会議で丁寧に反対するにはどうすればよいですか？

まず相手の意見を認め、それから根拠を添えます：“I take your point, but is that the only way forward?” 理由のない反対は抵抗に聞こえます。