Cómo confirmar en inglés una visita de auditoría a un proveedor (B2 intermedio alto): plan fijo, invitaciones y plazo de respuesta

Una buena confirmación de visita deja ver de un vistazo qué es fijo, qué es opcional, qué recomiendas y para cuándo necesitas respuesta. Usa el presente continuo para lo ya acordado (“We’re meeting the facilitator at 08:45”) y marca lo opcional con “We’d like to invite you to…”. Da cada consejo con su motivo y termina con una sola petición con fecha. Este tema es de nivel B2 (intermedio alto) y está pensado para compradores, auditores y responsables de calidad o sostenibilidad que organizan visitas a proveedores. Con diez minutos al día es suficiente.

¿Para quién es este artículo?

Compradores y personal de la cadena de suministro que organizan visitas para comprobar lo que un proveedor afirma sobre condiciones laborales, seguridad o medio ambiente.
Auditores y responsables de calidad o sostenibilidad que envían o reciben programas de visita y necesitan ver qué es fijo y qué es opcional.
Responsables que reciben visitas y quieren invitar, aconsejar y ofrecer alternativas sin sonar ambiguos ni insistentes.
Todavía es pronto: si los planes y los ofrecimientos corteses en inglés aún te cuestan, empieza por el artículo de nivel B1 sobre atención al cliente y un plan de servicio.
Demasiado fácil: si ya distingues con soltura citas, invitaciones y consejos, pasa a un memorando de decisión que diga cuándo se revisará una prueba, o a propuestas de nivel C1 que no exageren los resultados de una prueba.

Abrir las páginas de muestra

Tarjetas de vocabulario

explain the plan

state the organising idea and intended sequence

The idea is to begin with the worker forum and then inspect the treatment system.

offer an opportunity

describe access the guest will receive

You’ll get the opportunity to question the independent auditor without management present.

invite

offer participation politely

We’d like to invite you to join the community sampling team.

welcome

make clear that an optional action is permitted and encouraged

You’re welcome to request any non-confidential inspection record.

advise or recommend

give formal guidance; use advise someone to do, recommend doing, or recommend that someone do

We advise you to wear closed shoes, and we strongly recommend speaking to agency workers.

offer an alternative

provide another useful option when the first does not fit

Alternatively, we’d be delighted to arrange a video call with the night-shift supervisor.

Conversación

Maya The idea is to test Northbank’s claims rather than tour only its best production line. We’re beginning with a confidential worker forum at nine.

Owen Will managers be in the room? Their presence could affect what people say.

Maya No. The independent facilitator is leading it, and management will receive themes rather than names. You’ll get the opportunity to ask about pay, promotion and agency contracts.

Owen Good. What are we doing about the canal concern?

Maya We’d like to invite you to observe collection of samples upstream and downstream. We strongly recommend bringing waterproof shoes because the bank is uneven.

Owen I can join the first collection, but I’m presenting to a client at two.

Maya That’s fine. Alternatively, we’d be delighted to send the chain-of-custody record and arrange a call with the laboratory on Thursday.

Owen Please do. I also want to understand the college donation. Generosity is positive, but it isn’t evidence about factory conditions.

Maya Agreed. We’re meeting the principal at four thirty to verify the training results, and our approval decision will remain conditional on the employment and water evidence.

Estructura de la frase

will — decision now

use will plus infinitive for a decision made at the moment of speaking

The sampling lab is unavailable? I’ll call the university team now.

will — prediction or future fact

use will for a neutral prediction or fact about the future

The new reporting rule will affect every approved supplier next year.

be going to — prior intention

use be going to when the decision or plan already exists

We’re going to interview agency workers before final approval.

be going to — visible evidence

use be going to for a strong prediction based on present evidence

That untreated sample is turning dark; it’s going to fail the clarity test.

present continuous — arrangement

use am, is or are plus -ing for a diary arrangement, especially with a time, place or purpose

We’re meeting the worker representatives at the east gate at nine on Tuesday.

present simple — timetable

use the present simple for a published or fixed schedule

The return train leaves at 18:12, and the visitor centre closes at five.

present simple with be — personal schedule

be is commonly used in the present simple for a person’s scheduled location or availability

Maya is at the laboratory on Wednesday and away on Thursday.

Más práctica

Northbank Components: claim, evidence or open risk?

Maya and Owen examine evidence about a supplier's ethical conduct.

Northbank Components employs 240 people and supplies circuit housings to medical-device manufacturers. Its public code promises fair recruitment, safe work and lower water use. An independent payroll review sampled 60 employee records and found equal base-pay bands for comparable roles. However, it did not examine promotion decisions or agency workers.

The factory legally discharges treated water into a canal. It complies with the current permit, and meter data shows that water use per unit fell 18 percent after a closed-loop cooling system was installed. Residents still report an unusual smell after heavy rain. Northbank has agreed to joint sampling with the local authority next month; no test has yet identified the source.

Last year, a sales agent offered a customs official an undeclared ‘speed fee’. Northbank reported the approach, ended the agent’s contract and introduced approval checks for intermediaries. No improper payment was made. The company also donates equipment and staff time to a technical college, whose principal confirms that 48 adults completed repair training.

The supplier is cheaper than the verified alternative by 4 percent. The purchasing director must decide whether to approve it now, reject it, or make approval conditional on evidence about agency workers, promotions and canal sampling.

Confirm the visit for the independent auditor

Maya and Owen check the visit confirmation and safeguards checklist.

Subject: Northbank evidence visit — Tuesday arrangements

Hello Owen,

We’re meeting the independent facilitator at Northbank’s east gate at 08:45 on Tuesday. The confidential worker forum begins at 09:00, and the site shuttle leaves for the canal at 11:15. The purpose is to test the supplier’s employment and water claims while protecting participants’ identities. Managers will receive themes, not names.

We’d like to invite you to observe the first upstream and downstream samples. We strongly recommend wearing waterproof closed shoes because the canal bank is uneven. As you’re presenting at 14:00, we’ll send you the chain-of-custody record and arrange a laboratory call on Thursday. You’re also welcome to join our 16:30 meeting with the technical-college principal; it is optional and will verify the reported training results.

The return train leaves at 18:12. Could you confirm by noon tomorrow whether you’re joining the sampling visit and college meeting? I’ll issue the final itinerary immediately afterwards.

Regards,

Maya

Accept, decline or delay without ambiguity

accept

make a clear positive commitment

Why not? That sounds useful. Please add me to the afternoon tour.

partly accept

accept one part while setting a limit

I’d be glad to join the briefing, but I’ll need to leave before the site walk.

decline

refuse clearly and politely, normally with a brief genuine reason

Thanks for the invitation, but I’m visiting another supplier that afternoon.

partly decline

reject the proposed option while leaving another option open

The evening reception won’t work for me, although I could join the morning session.

delay the answer

avoid committing until a named uncertainty is resolved

That would be helpful, but can I let you know after I check the train times?

Aprende esta unidad

¿Cómo quieres aprender?

¿Ya tienes cuenta?

Una cuenta gratis abre una unidad para siempre.

Qué debe dejar claro una confirmación de visita

Una visita para reunir pruebas sirve para contrastar lo que afirma un proveedor, no para recorrer su mejor línea de producción. Aquí una responsable de compras explica a un auditor visitante la toma de muestras de agua en un canal junto a la fábrica.

Escucha y responde: ¿qué es opcional, qué se recomienda y cuál es la alternativa? (Observar la toma de muestras; calzado impermeable; el registro de cadena de custodia y una llamada el jueves.)

Owen Good. What are we doing about the canal concern?

Maya We’d like to invite you to observe collection of samples upstream and downstream. We strongly recommend bringing waterproof shoes because the bank is uneven.

Owen I can join the first collection, but I’m presenting to a client at two.

Maya That’s fine. Alternatively, we’d be delighted to send the chain-of-custody record and arrange a call with the laboratory on Thursday.

Formas de futuro: elige por el significado, no por la expresión temporal

Si usas “will” para todo, quien lee no distingue lo que ya está reservado de lo que solo es una previsión. En español decimos “El martes me reúno con los representantes” en presente simple; en inglés, un plan acordado va en presente continuo: “We’re meeting…”, no “We meet…”.

“We’re meeting the worker representatives at the east gate at nine on Tuesday.” – Cita acordada (presente continuo)
“The return train leaves at 18:12.” – Horario (presente simple)
“We’re going to interview agency workers before final approval.” – Plan decidido antes (going to)
“The sampling lab is unavailable? I’ll call the university team now.” – Decisión en el momento (will)

Invitar, dar permiso, aconsejar: muestra cuánto compromete cada parte

Cada fórmula indica si algo está planificado, es opcional o es un consejo. Cuidado con la gramática: “advise someone to do”, “recommend doing” o “recommend that someone do”, nunca “recommend to do”. Tu “Te recomendamos que traigas…” se corresponde con “We recommend that you bring…” o con “We recommend bringing…”.

Invitar: “We’d like to invite you to join the community sampling team.”
Dar permiso, opcional: “You’re welcome to request any non-confidential inspection record.”
Aconsejar: “We advise you to wear closed shoes, and we strongly recommend speaking to agency workers.”
Ofrecer una alternativa: “Alternatively, we’d be delighted to arrange a video call with the night-shift supervisor.”

Responder a una invitación sin ambigüedad

Una respuesta como “Maybe, we’ll see” impide al anfitrión organizarse. Di hasta dónde te comprometes y añade un motivo o un siguiente paso.

“I’d be glad to join the briefing, but I’ll need to leave before the site walk.” – Aceptar en parte
“That would be helpful, but can I let you know after I check the train times?” – Aplazar la respuesta con un motivo

Vocabulario de ética: ¿afirmación, prueba o riesgo abierto?

“Comply with regulations” significa cumplir el mínimo legal, no demostrar que no hay daño. Usa el sustantivo para el asunto y el adjetivo para la conducta. Ojo: “compromise” no es “compromiso”; “a strong commitment to” es “un firme compromiso con”.

Debate: ¿basta con cumplir la ley o las empresas deberían publicar también sus problemas?

credibility, credible: “Independent sampling gave the supplier’s water-quality claim greater credibility.” – credibilidad, creíble
deception, deceptive: “Calling the entire range recyclable was deceptive because only the packaging could be recycled locally.” – engaño, engañoso
bribery, a bribe: “The agent tried to bribe an inspector, who reported the offered bribe as evidence of attempted bribery.” – Un intento de soborno no es un pago realizado.
generosity, generous: “The donation was generous, but it did not cancel the company’s duty to repair the damage.” – generosidad, generoso

Aprende esta unidad a tu manera

El correo de confirmación en cinco pasos

Escribe 150–180 palabras a una persona concreta, con las horas fijas primero. Asunto: “Supplier evidence visit: Tuesday arrangements”.

Plan fijo: “We’re meeting the facilitator at the east gate at 08:45. The worker forum begins at 09:00.”
Propósito: “The aim is to test the supplier’s labour and water claims.”
Invitación y consejo: “We’d like to invite you to observe the first sample collection, and we recommend waterproof shoes because the canal bank is uneven.”
Alternativa: “As you’re presenting at 14:00, we’ll send you the chain-of-custody record.”
Petición con fecha: “Could you confirm by noon on Monday whether you’ll join the optional 16:30 meeting?”

Errores frecuentes

Estos errores enturbian el plan o exageran las pruebas:

“We recommend to bring waterproof shoes.” Usa “recommend bringing”.
“Welcome to request any record.” Añade el sujeto: “You’re welcome to request…”
“It complies with regulations, so there is no problem.” Cumplir la norma es el mínimo, no una prueba.
“A corrupted inspector.” El adjetivo es “corrupt”.
Terminar con “Let me know.” Pide una sola decisión con fecha: “by noon on Monday”.

Rutina de práctica de 10 minutos al día

Usa una visita, una auditoría o un recorrido real de tu trabajo.

3 minutos: di sobre ella una cita acordada, un dato de horario y un plan.
4 minutos: escribe los cinco pasos para una persona concreta.
3 minutos: repite el diálogo frase a frase y luego responde aceptando solo en parte.

Siguiente paso

Después, escribe un memorando de decisión que diga cuándo se revisará una prueba.

Preguntas frecuentes

¿Cómo se escribe en inglés un correo para confirmar una visita?

Empieza con el día, la hora y el punto de encuentro fijos, y luego el propósito. Marca lo opcional con “We’d like to invite you to…” y termina con una sola petición con fecha.

¿Se dice “recommend to do” o “recommend doing”?

“Recommend doing” o “recommend that someone do”: “We recommend bringing waterproof shoes.” “Advise” va seguido de la persona: “We advise you to wear closed shoes.”

¿Cuándo se usa el presente continuo para hablar del futuro?

Para planes ya acordados, normalmente con hora o lugar: “We’re meeting the principal at 16:30.”